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Office Coordinator (Contract)

Plooto

Plooto

Administration
Toronto, ON, Canada
Posted on Tuesday, April 25, 2023
Plooto’s vision is to enable the advancement of small and medium businesses, by developing the tools & insights they need to manage & maximize their cash flow. We aim to automate complex financial processes by building a complete cash flow management platform that unifies payments, processes, control, reconciliation, and reporting. Plooto’s multi-platform product is trusted by over 9,000 SMBs and their finance teams. Plooto Network, with over 150K businesses, enables our customers to discover and transact with any vendor, supplier, or biller in North America. For more information, visit plooto.com
The Role:
As an Office Coordinator, you will have the opportunity to support a dynamic team of individuals while providing administrative support across our Company. This is an onsite role that will require you to be the main point person when it comes to office maintenance, mailing, shipping, supplies, equipment, bills, and managing our cheque printing process. This is an excellent opportunity for someone early career who wants to break into the software/fintech industry.

Responsibilities

  • Responsible for ensuring office financial objectives are met by managing and troubleshooting Plooto’s daily cheque printing process
  • Purchasing office supplies and equipment and maintaining proper stock levels
  • Manage Swag levels and organize Day 1 Swag Boxes, industry/conference event Swag shipments, and Swag gift baskets to vendors
  • Coordinating domestic and international travel, including flight, hotel, and car rental reservations for teams traveling to conferences/events, quarterly events, and end-of-year offsite
  • Partner with HR and IT to coordinate Day 1 onboarding material (including Laptop shipments, Swag, and calendar creation)
  • Organize team and company socials including the coordination with vendors, activities, and communication with Plootonians
  • Organize and schedule meetings and appointments for teams coming into the office
  • Manage contract and price negotiations with office vendors and service providers

Your Background

  • 1-2 years in a similar role across office administration, operations or event coordination
  • Detail-oriented with exceptional problem-solving abilities
  • Excellent time management skills and proven ability to multitask and prioritize work
  • Strong sense of customer service and urgency
  • Excellent verbal and written communication skills
  • Strong organizational and planning skills
  • Exceptional computer skills including Microsoft Office/Teams